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2017 June 12 minutes

 
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Phyllis Savoy



Joined: 09 Feb 2007
Posts: 43

PostPosted: Wed Jun 14, 2017 9:00 am    Post subject: 2017 June 12 minutes Reply with quote

LOREAUVILLE, LOUSIANA
JUNE 12, 2017

THE PROCEEDINGS OF THE MAYOR AND BOARD OF ALDERMEN OF THE VILLAGE OF LOREAUVILLE, LOUISIANA, TAKEN AT THEIR REGULAR MEETING HELD ON MONDAY, JUNE 12, 2017.

The Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, met in regular session on Monday, June 12, 2017, beginning at 6:30 P.M. at the Loreauville Town Hall.

There were present: Brad Clifton, Mayor
Eric Borne, Alderman
Joseph J. DeCourt, Alderman
Sandy Sonnier, Alderman

Absent: None

Also present: Phyllis B. Savoy, Clerk
Brody Champagne, LVFD
Brenda Berard, citizen
Gene Jefferies, Port commissioner
Junelle Jefferies, citizen
Tim Smith, citizen

A quorum being present, the meeting was called to order by Mayor Brad Clifton.

The prayer was led by Mr. Sonnier.

The Pledge of Allegiance was led by Mr. Borne.

It was moved by Mr. Sonnier, seconded by Mr. Borne, and carried to dispense with the reading of the May 8, 2017 minutes and to adopt them as written.

The Mayor opened the public comment period. The comment period discussion was led by Mr. Smith who had comments on all of the following: speeders, sewer, four wheelers, drug dealers. The mayor asked Mr. Smith to call the sheriff's radio room when he sees someone speeding along Leblanc and sees drug dealers riding four wheelers along Leblanc. It was determined the mayor will call the sheriff's office requesting for staggered hours for law enforcement personnel. The problem with the sewer is the shallow manhole at the entrance to Leblanc St. so gravity flow is creating an issue when it rains. La. Rural Water Association will be contacted to put their camera into the village sewer system to detect problems once the village manholes are grouted. The Mayor then closed the public comment period.

The Mayor asked Ms. Berard to address the board regarding drainage. Ms. Berard led discussion on the drainage issue at her home on the corner of Daigre St. and Victory Dr. Ms. Berard reported on the drainage problems now being encountered by the neighborhood are worse than in the past. She asked for assistance to correct the problems. Discussion was held on the church removing their corrugated pipe, an oak tree possibly can be removed or the roots cut to open the drainage ditch and possibly dirt being added to the area. She thanked the Mayor and Board for allowing her to come to the meeting with her concerns.

Mayor Clifton opened the public hearing for comments on the 2018 budget. It was opened at 7:10 P.M.

There being no comments, Mayor Clifton closed the public hearing. It closed at 7:11 P.M.

It was moved by Mr. Sonnier, seconded by Mr. DeCourt, and carried to adopt the 2018 budget as presented in writing by the clerk.

It was moved by Mr. Borne, seconded by Mr. DeCourt, and carried to adopt Res. #6-12-2017 which defines Budget Restrictions as follows:

RESOLUTION NO. 06-12-2017

WHEREAS, Title 39 of the Louisiana Revised Statutes, Chapter 9, Section 1310 of the “Louisiana Local Government Budget Act” does require the monitoring of revenues and the controlling of expenses of the adopted budget of the Village of Loreauville; and
WHEREAS, R.S. 39:1310 requires that the governing authority be notified in writing if any revenue collection or fund balance being used to fund current year expenditures fail to meet the estimated annual budgeted revenue or fund balance by five percent or more; and
WHEREAS, R.S. 39:1310 does require that the governing authority be notified in writing if any actual expenditure within a fund exceed estimated budget expenditures by five percent or more; and
WHEREAS, R.S. 39:1310 does allow the chief executive officer to make changes within the various budget classifications without approval of the governing authority only if these changes are under five percent; and
WHEREAS, R.S. 39:1310 does allow any budget amendments in the budget classifications upon adoption by the governing authority at an open meeting if the budget amendment does not exceed the total estimated funds available for the fiscal year; and
WHEREAS, R.S. 39:1310 does not prohibit the expenditures of funds in the event of an emergency:
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, that the Mayor, Brad Clifton is hereby given the authority and the responsibility as the Chief Executive Officer of the Village of Loreauville, Louisiana, to monitor revenues and control expenses and to advise the governing authority in writing, if necessary, of any budget classifications of five percent or more as stated in R.S. 39:1310.

It was moved by Mr. Sonnier, seconded by Mr. DeCourt, and carried to adopt Res. #6-12-2017A asking the auditors to review the Systems Survey & Compliance Questionnaire as follows:
RESOLUTION NO. 06-12-2017 A
WHEREAS, it is required by the Legislative Auditor of the State of Louisiana, that a Systems Survey and Compliance Questionnaire be completed by the Mayor or Clerk of the Village of Loreauville, Louisiana; and
WHEREAS, This questionnaire is to be checked for accuracy by our certified public accountants:
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, that this questionnaire be accepted as prepared by the clerk; and
BE IT FURTHER RESOLVED that our auditors check this questionnaire for accuracy of the answers and submit to our municipality and to the Legislative Auditor a report containing an opinion as to the validity of the answers.

The Mayor signed the Proclamation designating July as Parks and Recreation Month in the Village. The Proclamation reads as follows:

PROCLAMATION

WHEREAS, Parks and recreation programs are an integral part of communities throughout this country, including in the Village of Loreauville; and
WHEREAS, Our parks and recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environment well-being of a community and region; and
WHEREAS, Parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental and emotional health of all citizens; and
WHEREAS, Parks and recreation programs increase a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and
WHEREAS, Parks and recreation areas are fundamental to the environmental well-being of our community; and
WHEREAS, Parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and
WHEREAS, Our parks and natural areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and
WHEREAS, The U.S. House of Representatives has designated July and Parks and Recreation Month; and
WHEREAS, The Village of Loreauville recognizes the benefits derived from parks and recreation resources:
NOW, THEREFORE I, Brad M. Clifton, Mayor of the Village of Loreauville do hereby proclaim the month of July, 2017 as

"Park and Recreation Month"

and encourages all citizens of the Village of Loreauville to use and enjoy the parks, walking tracks, open space and facilities throughout the recreation district.

The mayor opened a public hearing at 7:18 PM for comments on the following burning ordinance:

AMENDMENT TO THE LOREAUVILLE CODE OF ORDINANCES CHAPTER 10, FIRE PREVENTION AND PROTECTION. ARTICLE I. IN GENERAL.

After answering comments the mayor closed the public hearing at 7:22 PM.

It was moved by Mr. Sonnier, seconded by Mr. Borne and carried to adopt the above ordinance.

It was moved by Mr. Sonnier, seconded by Mr. Borne, and carried to approve the Daily Iberian as the village's official journal for fiscal year 2018.

No action was taken on lending the fire department funds for a truck repair as their checking account balance had sufficient funds.

The mayor reviewed the new contract for household garbage and bi-weekly curbside debris removal the village now has with Progressive Waste through the Iberia Parish contract. He also reported household curbside recycling will end on September 30, 2017. After reviewing the new curbside household garbage and curbside debris removal contract and holding discussion on the village code allowing for a 15% administrative fee to be added to these services, it was determined a price increase would be implemented. The price for village curbside household garbage pickup is $11.41 per house. The price for village curbside bulky waste pickup is $2.58. The total is $13.99. Adding 15% to the above prices is $16.10. It was moved by Mr. Borne, seconded by Mr. Sonnier and carried to increase garbage service from $13.50 to $16.10. Once the recycling contract ends in September 2017, the $2.00 fee will be removed from LAWCO bills in October, 2017.

The clerk reported the village had set aside $340,000 to put towards the DHH Revolving Water Loan principal. The lump sum payment can be made when the next principal payment is made in 2017. As a result the DHH line item fee is expected to decrease approximately $5 once the next principal payment is made. The clerk will request further action on this savings to the residents later in 2017.

It was moved by Mr. Sonnier, seconded by Mr. Borne and carried to approve Southern Services quote in the amount of $2,275 for 225 feet of drainage ditch cleaning and 85 feet of culvert jetting to allow better drainage on Lake Dauterive Road. Mayor Clifton explained this will clear up drainage issues with homes that run parallel to the old railroad track boundary.

The Mayor briefed the board again on the original invoice from Babineaux Plumbing in the amount of $3,810 for drainage improvements. After requesting the work be completed only one street was done, but an additional invoice was received. Mayor Clifton's call to Mr. Rodney Babineaux resulted in Rodney saying he would have the worker call the mayor directly. The mayor still has not received a phone call from the worker. The board tabled to approve paying Babineaux's $3,810 for drainage work and $407.50 for culvert jetting until more information can be obtained from Babineaux's about these invoices and until the work is completed. When Southern Constructors was hired to do the drainage improvement work the mayor did not know Southern Constructors didn't have their own jetter router equipment. Since the village had an account with Babineaux's the jetter router services were to be provided by Babineaux's Plumbing to complete the project.

Mayor Clifton's report consisted of the following: The Loreauville Community Project Fund received a $1,000 donation from the Elvis Top Rod Fishing Tournament. The funds will be used for playground equipment at the Loreauville park. Brody Champagne has been hired as Maintenance worker. He attended the LMA District G meeting and heard the Fire Station is on the Capital Outlay project list, however the budget for La. Capital Outlay has not been set. The 501c3 for the Acadian Odyssey Monument has been sent in. Once this is approved the application for monument will begin. Iberia Parish Playground Board has a function at the Isle of Iberia for Father's Day weekend.

The Aldermen had no reports.

The clerk's report consisted of a request to approve the budget amendments for fiscal year ending June 30, 2017.

It was moved by Mr. Sonnier, seconded by Mr. Borne and carried to approve the following amendments for 2017 budget:

Sales Tax Fund Revenues: Amend Sales Tax Revenues from $177,000 to $188,000, an increase of $11,000. Total income changes from $177,900 to $188,900.Transfers: Amend Sewer Transfers from $27,600 to $310,050, an increase of $282,450. Transfers change from $97,100 to $379,550. Ending net income changes from $56,807 to ($-214,643) a difference of ($-271,450).

General Fund Revenues: Increase ad valorem taxes from $18,000 to $18,974.49, an increase of $974.49. Decrease occupational licenses from $20,000 to $17,000 a decrease of $3,000. Decrease beer taxes from $3,640 to $3,000, a decrease of $640. Decrease mosquito control from $20,000 to $19,000 a decrease of $1,000. Decrease Sinking fund from $82,500 to $68,400 a decrease of $15,090. Change DHH water line loan from $0 to $37,500 an increase of $37,500. Change CWEF grant from $0 to $20,000, an increase of $20,000. Change Water well removal from $0 to $11,180, an increase of $11,180. Decrease Entex franchise from $4,800 to $3,650, a decrease of $1,150. Decrease water plant lease from $12,000 to $2,025 a difference of $9,975. Total revenue changes from $342,381 to $382,220.79 an increase of $39,839.79. Expenditures: Decrease Bonds payable from $51,000 to $35,000 a difference of $16,000. Increase DHH interest payable from $11,000 to $24,000 a difference of $13,000. Increase DHH Admin fee from $2,000 to $4,000 a difference of $2,000. Decrease advertising from $1,233 to $400 a difference of $833. Increase Drainage Improvements from $10,000 to $72,500 an increase of $62,500 . Increase dues from $416 to $523 an increase of $107. Increase insurance from $5,355 to $12,800 an increase of $7,445. Increase Insurance, major medical from $3,600 to $10,000 an increase of $6,400. Decrease Legal and accounting from $10,000 to $5,400 a decrease of $4,600. Decrease workers comp ins from $720 to $290 a decrease of $430. Decrease office expense from $2,500 to $2,000 a decrease of $500. Increase office computer from $3,000 to $4,400 an increase of $1,400. Decrease office r & m from $900 to $500 a decrease of $400. Decrease Clerk's mileage from $700 to $300 a difference of $400. Decrease postage from $900 to $500 a difference of $400. Decrease professional fees from $4,800 to $2,000 a decrease of $2,800. Increase clerk's salaries from $15,600 to $17,900 a difference of $2,300. Increase fire dept. auto and truck from $2,000 to $6,000 a difference of $4,000. Decrease fire dept. Insurance from $10,000 to $9,148 a difference of $852, Decrease fire dept. repairs and maintenance from $2,000 to $400 a difference of $1,600. Add fire dept. professional fees from $0 to $3,634.50. Increase fire dept. utilities from $2,400 to $4,000 a difference of $1,600. Decrease Street truck fro $3,000 to $2,000 a difference of $1,000. Decrease street capital improvement from $35,000 to $500, a difference of $34,500. Decrease street salaries from $12,000 to $6,800 a difference of $5,200. Decrease street supplies from $5,000 to $2,500 a difference of $2,500. Add Capital Expenditures from $0 to $34,787.93 for the water line project. Add Retainage for the water project from $0 to $2,663.54. Add Water Well removal from $0 to $11,000. Expenditures change from $409,430 to $487,752.97 an increase of $78,322.97. Sales Tax Law Enforcement Transfer remains at $69,500. Ending net income changes from $2,451 to ($36,032.1Cool. This difference is absorbed by the dedicated Drainage surplus on hand.

Sewer Fund Revenues: Amend Sewerage Service Revenues from $87,600 to $82,000, an decrease of $5,600. Decrease Sewer Penalties from $3,610 to $2,000 a decrease of $1,610. Increase Capital Improvement Income from $50,000 to $72,700 an increase of $22,700. Total income changes from $177,900 to $231,176, a difference of $54,176. Expenditures: Increase Capital Expenditures from $50,000 to $299,500 an increase of $249,500. Increase Garbage Service from $43,664.64 to $50,200 an increase of $6,535.36. Increase Insurances from $3,000 to $6,400 an increase of $3,400. Increase Recycling from $7,248 to $8,080 an increase of $832. Increase Repairs & Maintenance from $8,000 to $10,500 an increase of $2,500. Decrease Salaries from $9,312 to $6,050 a decrease of $3,262. Total Expenditures change from $261,483.01 to $520,988.37a difference of $259,505.36. Transfers: Amend Sewer Transfers from $27,600 to $310,050, an increase of $282,450. Ending net income changes from $2.99 to $38,437.63.

She also reported on the steps being taken to attempt collection of delinquent sewer accounts as the board requested in May. The financial reports for May were presented.

The Attorney, Engineer and Deputy were not present.

Mr. Jefferies, Port Commissioner reported the major bulkhead is completed. An interesting email was received in which President Trump may support the deep water channel.

The next regular meeting will be held on Monday, July 10, 2017 beginning at 6:30 PM at the Loreauville Town Hall.

It was moved unanimously to adjourn. The meeting adjourned at 8:08 P.M.
_________________
Phyllis Savoy
Clerk
Village of Loreauville, LA
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