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2016, July 11 minutes

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Phyllis Savoy

Joined: 09 Feb 2007
Posts: 49

PostPosted: Fri Jul 15, 2016 7:39 am    Post subject: 2016, July 11 minutes Reply with quote

JULY 11, 2016


The Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, met in regular session on Monday, beginning at 6:30 P.M. at the Loreauville Town Hall.

There were present: Brad M. Clifton, Mayor
John C. Broussard, Alderman
Mark Landry, Alderman

Absent: Sandy Sonnier, Alderman

Also present: Phyllis B. Savoy, Clerk
Dean Wattigny, attorney
Gene Jefferies, Port Commissioner
Brody Champagne, LVFD
Tim Smith, LVFD
Robin Bergeron
Tommy Bergeron
Corey Vaughn, Daily Iberian
T.J. Savoy, Sellers & Associates

A quorum being present, the meeting was called to order by Mayor Brad Clifton.

The prayer was led by Mr. John Broussard.

The Pledge of Allegiance was led by Mr. Mark Landry.

It was moved by Mr. Landry, seconded by Mr. Broussard, and carried to dispense with the reading of the June 13, 2016 minutes and to adopt them as written.

There were no comments during the Public Comment Period.

Mr. Wilton Darby did not attend the board meeting to address the board concerning debris next to his residence. The situation was briefly discussed by the Mayor who assured the aldermen Mr. Darby's neighbor is cleaning up the property.

T.J. Savoy, Sellers and Associates addressed the board for the following items: JC Construction is working on the second plant and several items need repair. She presented WWTP Change Order #2 which adds quantities but has no dollar amount yet due to JC Construction receiving prices on some of the work needing to be done. The change order is for safety reasons. It was moved by Mr. Landry, seconded by Mr. Broussard and carried to allow the change order to be negotiated but not cost more than $30,000 and the change order needs to have FP&C approval.

RF Partial Payment #3 for JC Construction is in the amount of $36,146.11. It was moved by Mr. Broussard, seconded by Mr. Landry and carried to approve the RFP be submitted to FP&C for payment.

Mrs. Savoy presented the prices from three companies submitting bids for the Main & Bridge drainage project. It was moved by Mr. Landry, seconded by Mr. Broussard and carried to accept the Main & Bridge drainage project price (which will be a drop inlet) from Southern Constructors in the amount of $15,500. DOTD permit has been received.

Mrs. Savoy led the MPO discussion with Mayor Clifton and the Aldermen. She reviewed the grant applications the village applied for and received from the Lafayette MPO program. The sidewalks will cost a little more than one million dollars and the street lights will cost about $460,000. This particular grant needs 20% local matching funds with the grant paying the other 80% from the federal government. The commitment from the parish supporting the projects was read. Since the parish resolution was adopted in 2015, there is a new parish council and administration. The mayor did call Joel Dugas, our parish representative to discuss this project. The mayor also called the MPO office to ask about separating the two projects. Rep. Dugas will have to re-visit with the other parish officials to determine if the parish will commit funds to the project as it is the feeling the grant will not accept in-kind parish services for the drainage pipe installation on the parish side of Ed Broussard Rd. The mayor reviewed the village's surplus funds vs. the village's expenses for this project. It was determined a decision on the village portion of funding of the MPO projects would be tabled until further information is available and the funding for these three projects is found. The mayor feels the sidewalk on Ed Broussard Rd. leading to the Loreauville Elementary school is primary as it will provide safety for students walking to school and will provide safety for people going to the Loreauville park. Mrs. Savoy will call for a conference call between the mayor, Todd Vincent, herself and Chris Cole, MPO. This will provide information for a decision to be made at the August meeting on the village's commitment for local funds.

The mayor announced the Fire Rating for property insurance stays at class 4. The board thanked the firemen in attendance for helping with the rating survey by P.I.A.L.

It was moved by Mr. Landry, seconded by Mr. Broussard and carried to approve the excavator rental invoice from United Rentals in the amount of $719.49 for Bayou Teche kayak launch work.

It was moved by Mr. Landry, seconded by Mr. Broussard and carried to re-appoint Mark Senette to the Iberia Parish Recreation & Playground Board.

No action was taken on the invitation to participate in Wellness Program through IPRPB.

The mayor read the Cox letter updates. No action taken.

Mayor Clifton spoke with Buddy Chastant of Chastant Trailer Park regarding the curbside debris being placed on Jimmy Thibodeaux's property. Mr. Chastant feels it is hard to say this debris is all from the trailer park. Mr. Broussard feels it is from the trailer park. After discussion including people gathering and littering on Mr. Thibodeaux's property it was determined a no littering sign would be put up at this location with an additional one installed on N. Braquet St., which is another area with this same problem. The ordinance adopted in the past saying commercial establishments must have a dumpster is for regular household items not large furniture items. It does not apply to this particular situation since each trailer has an individual garbage container.

The mayor told the board he is waiting on a email from Southern Constructors to find out when the Breck Street drainage improvement will begin. Mayor Clifton brought up lawn equipment and personnel at this time. He cut the grass in the village before he went on vacation. He hired Brian Breaux to cut the southern end of the city limits at a cost of $600. Brian Breaux submitted a new quote of $300 to cut that end of town twice monthly once it is kept up. His work consisted of weed eating, edging and mowing. Mr. Broussard feels we could have saved that money if we had used the inmates. When the mayor hired Brian Breaux the village was down to one inmate and he did not know the sheriff's deputy brought three that day. Mr. Broussard would like advertising in the paper three consecutive quotes to obtain at least three prices as this should have been advertised. Mayor Clifton said he will call a special meeting next time.

Discussion was held on hiring a school age student to work during the summer months. It was determined an advertisement would be run to fill this position. Mr. Wattigny pointed out we will need parental consent depending on the age of the student. Mr. Wattigny also said lawn maintenance is a service contract and doesn't have to be bid. The dollar amount of the quote does not have to be bid, but it is better business practice to get three quotes. The contractor should be licensed and insured. Mayor Clifton would like the student to work three months only and needed to be at least 18 years old. After additional discussion it was determined the decision to hire a street employee school age student would be put on the August agenda.

In the mayor's report he asked to expand the agenda. It was moved by Mr. Landry, seconded by Mr. Broussard and carried to expand the agenda to discuss the bees in a trailer on Landry St. and the need for the property owner to remove the bees and three trailers that are uninhabitable. The mayor called for public comments on the expansion of the agenda. There being none, it was determined after direction from Mr. Wattigny that the property owner be notified now of the bees through the nuisance ordinance and the need to remove the three trailers be put on next month's agenda.

Mayor Clifton reminded everyone the Loreauville Fun Day will be held on August 27 from 10-2 at the practice field on Ed Broussard Rd.

The aldermen had no reports.

The clerk also presented her monthly reports which was the report for fiscal year July 1, 2015 to February 29, 2016. She will hold the budget amendment for MPO until the August meeting.

Mr. Wattigny had no report.

Mr. Jefferies reported one of the major tenants at the Port has asked to re-negotiate their lease due to the downturn in the economy. He is hoping the lease can be reduced to help the company stay in business.

The mayor announced the next regular board meeting will be held on Monday, August 8, 2016 at 6:30 P.M.

It was moved by Mr. Landry, seconded by Mr. Broussard and carried to adjourn. The meeting adjourned at 7:45 P.M.

Phyllis Savoy
Village of Loreauville, LA
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