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2016, June 13 minutes

 
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Phyllis Savoy



Joined: 09 Feb 2007
Posts: 44

PostPosted: Wed Jun 15, 2016 9:07 am    Post subject: 2016, June 13 minutes Reply with quote

LOREAUVILLE, LOUSIANA
JUNE 13, 2016

THE PROCEEDINGS OF THE MAYOR AND BOARD OF ALDERMEN OF THE VILLAGE OF LOREAUVILLE, LOUISIANA, TAKEN AT THEIR REGULAR MEETING HELD ON MONDAY, JUNE 13, 2016.

The Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, met in regular session on Monday, beginning at 6:30 P.M. at the Loreauville Town Hall.

Prior to the meeting beginning, Mayor Clifton asked Mr. Ridge Albert to present the "In God We Trust" plaque he made and was donating to the village in memory of Mayor Al Broussard.


There were present: Brad M. Clifton, Mayor
John C. Broussard, Alderman
Mark Landry, Alderman
Sandy Sonnier, Alderman

Absent: None

Also present: Phyllis B. Savoy, Clerk
Ricky Albert
Anne Albert
Ridge Albert, Boy Scout
Oran Broussard, citizen
Eve Melancon, Assistant Clerk
Janet Faulk-Gonzales, Chamber of Commerce
Joe Judice
Gene Jefferies, Port Commission
Brody Champagne, Fireman
Dean Wattigny, attorney

A quorum being present, the meeting was called to order by Mayor Clifton.

The prayer was led by Mr. Sonnier.

The Pledge of Allegiance was led by Mr. Landry.

It was moved by Mr. Sonnier, seconded by Mr. Landry, and carried to dispense with the reading of the May 9, 2016 regular minutes and the May 16, 2016 special meeting minutes and to adopt them as written.

No one had comments during the Public Comment Period.

Mr. Oran Broussard addressed the board regarding his candidacy to seek the office of Mayor in the fall election. He presented his qualifications should he be elected mayor.

Ms. Janet Faulk-Gonzales with the Greater Iberia Chamber of Commerce addressed the board regarding the Project Front Yard program and congratulated the village for winning cleanest city.

The clerk presented the budget for the fiscal year ending June 30, 2017 for sales tax, general, sewer and consolidated funds. She read the budget letter which recommended the board to adopt the budget as presented.

Mayor Clifton opened the public hearing for comments on the 2017 budget. It was opened at 6:46 P.M.

There being no comments, Mayor Clifton closed the public hearing. It closed at 6:47 P.M.

It was moved by Mr. Landry, seconded by Mr. Broussard, and carried to adopt the 2017 budget as presented.

It was moved by Mr. Sonnier, seconded by Mr. Broussard, and carried to adopt Res. #6-13-2016 Budget Restrictions as follows:

RESOLUTION NO. 06-13-2016

WHEREAS, Title 39 of the Louisiana Revised Statutes, Chapter 9, Section 1310 of the “Louisiana Local Government Budget Act” does require the monitoring of revenues and the controlling of expenses of the adopted budget of the Village of Loreauville; and
WHEREAS, R.S. 39:1310 requires that the governing authority be notified in writing if any revenue collection or fund balance being used to fund current year expenditures fail to meet the estimated annual budgeted revenue or fund balance by five percent or more; and
WHEREAS, R.S. 39:1310 does require that the governing authority be notified in writing if any actual expenditure within a fund exceed estimated budget expenditures by five percent or more; and
WHEREAS, R.S. 39:1310 does allow the chief executive officer to make changes within the various budget classifications without approval of the governing authority only if these changes are under five percent; and
WHEREAS, R.S. 39:1310 does allow any budget amendments in the budget classifications upon adoption by the governing authority at an open meeting if the budget amendment does not exceed the total estimated funds available for the fiscal year; and
WHEREAS, R.S. 39:1310 does not prohibit the expenditures of funds in the event of an emergency:
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, that the Mayor, Brad Clifton is hereby given the authority and the responsibility as the Chief Executive Officer of the Village of Loreauville, Louisiana, to monitor revenues and control expenses and to advise the governing authority in writing, if necessary, of any budget classifications of five percent or more as stated in R.S. 39:1310.

It was moved by Mr. Sonnier, seconded by Mr. Landry, and carried to adopt Res. #6-13-2016A Systems Survey & Compliance Questionnaire as follows:

RESOLUTION NO. 06-13-2016 A

WHEREAS, it is required by the Legislative Auditor of the State of Louisiana, that a Systems Survey and Compliance Questionnaire be completed by the Mayor or Clerk of the Village of Loreauville, Louisiana; and
WHEREAS, This questionnaire is to be checked for accuracy by our certified public accountants:
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, that this questionnaire be accepted as prepared by the clerk; and
BE IT FURTHER RESOLVED that our auditors check this questionnaire for accuracy of the answers and submit to our municipality and to the Legislative Auditor a report containing an opinion as to the validity of the answers.

Mayor Clifton read the following Proclamation:

PROCLAMATION

WHEREAS, Parks and recreation programs are an integral part of communities throughout this country, including in the Village of Loreauville; and
WHEREAS, Our parks and Recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environment well-being of a community and region; and
WHEREAS, Parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental and emotional health of all citizens; and
WHEREAS, Parks and recreation programs increase a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and
WHEREAS, Parks and recreation areas are fundamental to the environmental well-being of our community; and
WHEREAS, Parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and
WHEREAS, Our parks and natural areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and
WHEREAS, The U.S. House of Representatives has designated July and Parks and Recreation Month; and
WHEREAS, The Village of Loreauville recognizes the benefits derived from parks and recreation resources:
NOW, THEREFORE I, Brad M. Clifton, Mayor of the Village of Loreauville do hereby proclaim the month of July, 2016 as

"Park and Recreation Month"

and encourages all citizens of the Village of Loreauville to use and enjoy the parks, walking tracks, open space and facilities throughout the recreation district.

It was moved by Mr. Landry, seconded by Mr. Sonnier and carried to approve the Daily Iberian as the village's official journal for fiscal year 2017.

After discussion on the minimal amounts the Progressive Waste prices changed, it was moved by Mr. Sonnier, seconded by Mr. Landry, and carried to keep the Progressive Waste prices on both recycling and garbage the same as last year.

It was moved by Mr. Landry, seconded by Mr. Broussard and carried to approve Babineaux's invoice in the amount of $1,075 for their work in an attempt to locate sewer tap on Breck St.

It was moved by Mr. Landry, seconded by Mr. Broussard, and carried to approve appointing Todd Simon, Mayor Clifton's recommendation, to the Iberia Industrial Development Foundation Board.

The Drainage improvement quote from Southern Structures was reviewed by Mayor Clifton. After discussion, it was moved by Mr. Landry, seconded by Mr. Broussard and carried to approve the drainage improvement quote received from Southern Structures as follows: 1) Breck Street where the culvert has collapsed into the ground at the drain near the bayou $18,700; 2) Granger Street $5,640 and 3) Ed Broussard Rd. $4,200 a total of $28,540. The Mayor asked for these three locations to be improved first due to the severity of the drainage problems at each one.

Mayor Clifton read the letter from the State Treasurer's stating the estimated population count in Loreauville is 917.

It was moved by Mr. Sonnier, seconded by Mr. Landry and carried to give approval for partial payment #2 in the amount of $67,622.40 to JC Construction for the WWTP improvements once funding is received from FP&C.

Mayor Clifton announced Governor Edwards approved the village's LGAP application in the amount of $17,000 for water well no. 2 abandonment which is the water well to be removed near the fire station step.

Mayor Clifton reviewed the letters from DOTD regarding a traffic signal at N. Main & Ed Broussard and a turn signal at S. Main and Bridge. Neither village request will be installed, but Mr. Bill Oliver with DOTD will meet with Mayor Clifton once school is back in session to review other options the village can enforce to expedite traffic moving from Ed Broussard Road onto N. Main Street.

Mayor Clifton presented the letter from Rep. Fred Mills congratulating Loreauville for winning the Cleanest City Contest.

Discussion was held on the quotes received to install a sewer tap at 121 Breck Street. There was no quote received from Sewer District 1 so Mayor Clifton requested the board approve his decision to award the job to Babineaux's Plumbing in the amount of $2,500. It was moved by Mr. Sonnier, seconded by Mr. Landry and carried to approve this expenditure.

A review of the village ordinance addressing commercial waste containers for trailer parks was done. After discussion, it was determined a letter would be sent to the trailer park owners asking for commercial waste containers in the trailer parks.

In the mayor's report, Mayor Clifton invited all to attend the Loreauville Fun Day which will be held in the Loreauville Park on Saturday, June 25, 2016.

The aldermen had nothing to report.

The clerk presented her monthly reports for May 31 and the fiscal year through that date.

Upon recommendation from the clerk, it was moved by Mr. Landry, seconded by Mr. Broussard and carried to approve the following amendments for 2016 budget: Sales Tax Revenues: Amend Sales Tax Revenues from $177,000 to $200,000, an increase of $23,000. Total income changes from $177,900 to $200,900. Transfers: Amend Sewer Transfers from $326,400 to $343,400, an increase of $17,000. Change General Fund Transfers from $0 to $30,000 an increase of $30,000. Transfers change from $395,900 to $442,900. Ending net income changes from ($241,993) to ($235,993) a difference of ($6,000).
General Budget Revenues: Increase Ad Valorem taxes from $18,000 to $18,584.35 an increase of $584.35. Decrease Occupational Licenses from $30,000 to $25,000 a decrease of $5,000. Decrease Mosquito Control/Drainage from $29,000 to $19,534 a difference of $9,466. Decrease Water Plant Lease from $12,000 to $1,985 a difference of $10,015. Decrease Entex franchise from $4,800 to $3,819.30 a difference of $980.70. Increase DHH Loan from $0 to $235,000, an increase of this amount. Total revenues change from $257,695 to $467,817.65 a difference of $210,122.65. Expenditures: Increase Drainage Improvements from $10,000 to $40,000, an increase of $30,000. Increase Insurance from $5,355 to $10,555 an increase of $5,200. Increase Insurance, major medical from $3,600 to $6,600, an increase of $3,000. Decrease Legal and Accounting from $10,000 to $6,000, a decrease of $4,000. Decrease professional Fees from $4,800 to $1,300 a decrease of $3,500. Increase Fire Dept. R & M from $2,000 to $3,200 a increase of $1,200. Decrease Fire Dept. Insurance from $10,200 to $9,000 a decrease of $1,000. Increase Fire Dept. Utilities from $2,400 to $3,400 an increase of $1,000. Decrease Street Improvements from $15,000 to $0 a decrease of $15,000. Decrease Street Supplies from $5,000 to $2,000 a decrease of $3,000. Increase DHH expenditures from $0 to $255,000, an increase of this amount. Total expenditures change from $297,744 to $564,444 a difference of $266,700. Sales Tax Transfer changes from $0 to $30,000 a difference of $30,000. Total transfers change to $99,500.00. Ending balance changes from $29,451 to $2,873.65.
Sewer Budget Revenues: Corrected total Revenues $215,676.00. Expenditures: Increase depreciation from $58,600 to $59,265, an increase of $665. Increase Insurance from $3,000 to $4,000 an increase of $1,000. Increase Legal & Accounting from $5,200 to $5,716.67 an increase of $516.67. Increase Permits from $800 to $1,200 an increase of $400. Increase Repairs & Maintenance from $3,000 to $8,000 an increase of $5,000. Decrease Clerk's salary from $7,900 to $7,562.70 a decrease of $337.70. Increase Salaries from $6,600 to $9,312 an increase of $2,712. Total Expenditures change from $552,526.64 to $562,483.01, an increase of $9,956.37. This is to correct difference from March. Net ordinary income changes from ($336,850.64) to ($346,807.01) a difference of $9,956.37. Other Income: Increase Ad Valorem Taxes from $9,900 to $18,200 an increase of $8,300. Increase Sales Tax transfer from $326,400 to $343,400 an increase of $17,000. Total Other Income changes from $336,300 to $361,600 an increase of $25,300. The year end balance changes from $49.36 to $14,792.99.

Mr. Wattigny had nothing to report.

The IPSO deputy was unable to stay for the meeting, but sent a message he had nothing to report.

Mr. Jefferies report from the Port Commission is things are slow, but Logan Industries making improvements at their leased property..

The next regular board meeting will be held on Monday, July 11, 2016 at 6:30 P.M.

It was moved unanimously to adjourn. The meeting adjourned at 7:30 P.M.
_________________
Phyllis Savoy
Clerk
Village of Loreauville, LA
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