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July 9 2012 board meeting minutes

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Phyllis Savoy

Joined: 09 Feb 2007
Posts: 68

PostPosted: Wed Jul 11, 2012 8:21 am    Post subject: July 9 2012 board meeting minutes Reply with quote

JULY 9, 2012


The Mayor and Board of Aldermen of the Village of Loreauville, Louisiana, met in regular session on Monday, July 9, 2012, beginning at 6:30 P.M. at the Loreauville Town Hall.

There were present: Albert A. Broussard, Mayor
Tony J. Broussard, Alderman
Mark Landry, Alderman

Absent: Sandy Sonnier, Alderman

Also present: Phyllis B. Savoy, Clerk
Lewis Pitman, Jr., attorney
Margaret "Peanut" Bonin, citizen
Deputy Willie Thomas, IPSO

A quorum being present, the Mayor called the meeting to order.

The Pledge of Allegiance was led by Mr. Landry.

It was moved by Mr. Broussard, seconded by Mr. Landry, and carried to dispense with the reading of the minutes of the June 11, 2012, meeting and to adopt them as written.

Mayor Broussard announced Mr. Donald Akers, would not be present to address the board regarding 16th JDC Children and Youth Planning Board. Mr. Akers will reschedule at a later date once it has been determined the best place the resources for this program can be used. There is still no decision on the program's future at this time.

Mr. Todd Landry was not in attendance to address the board regarding the IP Levee District.

There being no ordinances or resolutions for introduction the mayor had the clerk explain the new meeting agenda reporting procedures per Act #747 of the 2012 Legislative Session. This new law requires the posting of the meeting agendas on the municipal website 24 hours before the meeting. No action was taken.

It was moved by Mr. Landry, seconded by Mr. Broussard and carried to give the mayor authority to sign the law enforcement contract with the Iberia Parish Sheriff which will reflect a change in the date of the contract showing Sheriff Ackal's new term in office.

It was moved by Mr. Landry, seconded by Mr. Broussard, and carried to give approval to purchase new motor for WWTP blower at Teche Armature in the amount of $550-600.

It was moved by Mr. Landry, seconded by Mr. Broussard and carried to give approval to the mayor to sign the contract with IPSB to continue collection of sales tax once the new contract has been approved by the school board advisory committee.

Mr. Sonnier was not in attendance to present his listing of street maintenance complaints.

Mayor Broussard explained the process of entering into the recycling contract with the Recycling Foundation. The price for the village will remain at $1.86 as quoted to Iberia Parish, however the Recycling Foundation will not provide the bins to the village. Iberia Parish has ordered 5,000 bins and will consider an intergovernmental agreement on Wednesday, July 11, 2012, to sell 300 of the bins to the Village. The price per bin, assembled and distributed is $46.71. Mayor Broussard feels the citizens wanting to recycle should not be discouraged from participating in the program by having to purchase a bin. He asked the board to consider having the village purchase the bins from Iberia Parish instead. It was moved by Mr. Broussard, seconded by Mr. Landry, and carried to authorize the mayor to enter into an intergovernmental agreement with Iberia Parish to purchase recycling bins. Once this is agreed upon, the mayor can sign the village contract with the Recycling Foundation and the public can be notified of the start up date, etc. Discussion was also held on getting the word out to the village residents on the recycling program. Loreauville has always had a higher percentage of recycling customers than the normal 11%.

After no action was taken on the town hall roof repairs and the sewer generator connection lines to the lift pumps, Mayor Broussard asked Mr. Pitman to report on the transportation invoices for mental patients.

Mr. Pitman provided documentation on the state statute showing the transportation comes through the coroner's authority and the cost of transportation falls on the parish and the municipalities. Mr. Pitman advised against challenging the invoices in court and recommended the village pay the invoices since the cost of the few received is not outrageous. The only problem is determining the proof of residency in the corporate limits of the village. Since the invoices are of a minimal amount, Mr. Pitman recommended the payment, but if in the future the invoices become exorbitant then some further clarification of the statute may be needed, or other documentation proving residency may be needed.

Mr. Pitman also reported on the right-of-way for the water line connection project. The 30'X30' parcel of land for the pumping station needs to be surveyed per Owen & White, the engineering firm for the project. Also permission needs to be received from the permit office to use this area as an industrial zoning area. Mr. Paul Prince has been asked to survey if the board approves and also the buy sell agreement must be signed before the survey is started. It will be a requirement to install a 6' to 8' fence with security wiring too. It was agreed Mr. Pitman should move forward with the procedures to finish obtaining this parcel for the water line project.

Mayor Broussard presented a request from St. Joseph's Church to allow permission to remove a portion of the village sidewalk on South Main Street to run the electrical service to the church underground. If the village allows, there will be no more overhead power supply. It was discussed the contractor for the church renovation project can form the up the area needing replacement sidewalk with the village supplying the cement. It was moved by Mr. Landry, seconded by Mr. Broussard and carried to allow St. Joseph's church to remove the sidewalk in front of the church for underground electrical service and to pay for cement for the sidewalk repair. Mr. Pitman did remind the board the cement for the sidewalk needs to be replaced on village right-of-way only.

The clerk presented all of her reports including a fiscal year report for all accounts showing the variances in budgeted figures versus actual figures with the percentage difference as required in the budget law. There were no comments or questions on the reports. The village accountants will begin the audit on Monday, July 16, 2012. It is anticipated they will be reviewing the records for a three week period with the audit report presented at the September meeting.

The new Sellers and Associates engineer assigned to Loreauville is T.J. Savoy. The mayor's copy of letters asking for price proposals on the four village streets not included in the LCDBG street overlay project were presented.

The mayor announced the next meeting will be held on Monday, August 13, 2012, beginning at 6:30 P.M. at the Loreauville Town Hall.

It was moved by Mr. Landry, seconded by Mr. Broussard and carried to adjourn. The meeting ended at 7:00 P.M.

Phyllis B. Savoy, Clerk
Albert A. Broussard, Jr., Mayor
Phyllis Savoy
Village of Loreauville, LA
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